As you can see in the detailed table below, our total expenses will be in the region of about £2,800.
At the current level of income from stalls, sponsors, donations, sale of food and books, we need to take in about £2080 to break even.
That means, each of our 25 events (with the exception of one 2-hour event) needs to generate about £80 in donations.
Here is a chart that translates that figure into an average donation, depending on how many participants are in each event/workshop:

Average Donations required to break even:

                                                                                                                       

30		participants in one event	per person: £2.70
25		participants in one event	per person: £3.20
20		participants in one event	per person: £4.00
16		participants in one event	per person: £5.00
14		participants in one event	per person: £5.70
12		participants in one event	per person: £6.70
10		participants in one event	per person: £8.00
8		participants in one event	per person: £10.00
6		participants in one event	per person: £13.30
4		participants in one event	per person: £20.00

 

Expenses - Thriving Sustainably Oct. 17th Event

                                                                                                                                                                                                                                       

Venue Hire		500
Venue Hire WOCC (9am - 7pm)	350
Venue Hire West Oxford Primary School	150
Consultants & Admin		987
Website Expert
Event Organiser (Andrew Ventham)
Materials (tapes, etc)
Advertising		23
Daily Info	23
Printing		520
3000 Leaflets
320 Posters
1000 Small Cards
Travel & Acccommodation		320
Presenter I.T.	150
Presenter N.G.	80
Creche	90
Presenters’ Fees		450
Naresh Giangrande £250	250
Steve Bond £50	50
Sim Flying Bike Shed	150
		2800

 

Income - Thriving Sustainably Oct. 17th Event

                                                                                                                                           

Commission Vaults Cafe		200
Stalls		290
Sponsors
Liza’s Trust		250
Margrit Soth Stiftung
PayPal		23
Donations on the Day		2080
each of about 26 events: 40	1040
each of about 26 events: 60	1560
each of about 26 events: 70	1820
each of about 26 events: 80	2080
		2843